Medical billing & RCM since 2016
Get paid for the care you give.
BillerBay runs your billing, coding, credentialing and compliance end to end. Claims go out clean, denials get fixed at the source, and your team gets back to patients.
- HIPAA & HITECH compliant
- AAPC & AHIMA certified coders
- 24-hour claim turnaround
- clean claim rate
- 98%
- coding accuracy
- 95%+
- claim turnaround
- 24 hr
- days a year, weekends & holidays included
- 365
Why practices call us
Denials drain. Delays frustrate. We fix both.
Most revenue problems aren’t one big failure. They’re dozens of small ones that nobody has time to chase.
Denials that keep coming back
The same coding and eligibility errors repeat because nobody has time to trace them to the source.
Claims aging out in A/R
Unworked claims sit past 90 days while your team juggles the front desk, phones and payers.
No clear view of your numbers
You know cash is tight, but not which payer, provider or code is causing it.
What we do
One partner for the whole revenue cycle.
Start with what hurts most, then add services as you grow. Everything is run by one team that knows your practice.
Revenue Cycle Management
End-to-end billing from registration to final payment. Clean claims, fast follow-up, fewer write-offs.
Learn moreBilling Audit
A line-by-line review of your coding, documentation and claims to find lost revenue and compliance risk.
Learn moreCredentialing
Payer enrollment, CAQH and revalidation handled end to end, with status reports every week.
Learn moreMACRA & MIPS Consulting
Measure selection, reporting and submission handled for you, so you avoid penalties and capture incentives.
Learn morePractice Management
Operations, accounting, AR analysis and IT support for practices that are starting up or growing.
Learn moreDigital Marketing
SEO, websites, reviews and social media that turn local searches into booked appointments.
Learn moreHow it works
From first call to first clean month.
- 01
Free revenue audit
We review a sample of your claims, denials and A/R and show you where revenue is leaking.
- 02
A plan that fits
You get a written proposal scoped to your specialty, volume and the services you actually need.
- 03
Secure onboarding
Sign the BAA, share access through Transmit and documents through Exchange, and we set up payers and workflows with zero gap in submissions.
- 04
Reporting you can read
Claims go out within 24 hours, and you get clear performance reports and a team that answers.
The BillerBay platform
Secure tools, and custom software when you need it.
In-house tools built for practices that don’t want PHI and passwords bouncing around email, plus custom software when your workflow needs it.
Transmit · client portal
Your billing team, one secure login away.
Transmit is the BillerBay client portal. It replaces email threads and spreadsheets with one place to see your numbers and work with your billing team.
- Share sensitive credentials safely
- View insights and performance reports
- Manage and pay invoices
- Raise support tickets and get fast answers
- Update your practice information
- Sign and manage service agreements
Exchange · secure document sharing
Share documents privately, without the email attachments.
Exchange is BillerBay’s in-house tool for sending documents to your billing team securely and privately. EOBs, superbills, credentialing packets and contracts go straight to the people working on your account, not into anyone’s inbox.
- Private by default: shared only with your BillerBay team
- Encrypted in transit from your desk to ours
- Built for billing paperwork: EOBs, superbills, contracts
- Credentialing packets in one place, not scattered across email
- Built and run in-house by BillerBay
Custom automation · built when needed
When off-the-shelf tools fall short, we build the software.
Every practice has a workflow that eats hours: re-keying data between systems, chasing claim statuses, assembling the same report every month. When it makes sense, BillerBay builds custom, tailored software to automate it, so your team and ours spend time on exceptions instead of busywork.
- Tailored to your systems and your workflow
- Connects your EHR, practice management and clearinghouse
- Automates repetitive checks, data entry and follow-ups
- Scheduled reports delivered to Transmit
- Built only when it pays off, scoped with you first
- Maintained by the team that runs your billing
Why BillerBay
Because you have patients to care for, not claims to chase.
We combine certified coders, physician oversight and a US-based and international team, so work moves around the clock without your costs following it.
More about usPhysician oversight
Physicians are involved in daily operations, keeping documentation and billing aligned.
Certified coders
AAPC- and AHIMA-certified coders, most with college degrees.
Weekends & holidays
Coverage 365 days a year at no additional cost.
HIPAA & HITECH
A Business Associate Agreement with every client, and secure data exchange by default.
Insights & case studies
How practices like yours got paid faster.
Cutting Down Denials: How an Urban Health Clinic Improved Their Reimbursement Rate
Thrilled to share the remarkable journey of an urban health clinic partnered with BillerBay, transforming denials into revenue, enhancing patient satisfaction, and boosting operational efficiency.
Reducing A/R Days: A Case Study on the Power of Timely Billing and Follow-Up
Discover the power of proactive revenue cycle management in healthcare!
From Red to Black: A Community Health Center's Turnaround Story with Optimized Medical Billing
Discover how Hopeville Community Health Center achieved a remarkable turnaround with optimized medical billing, thanks to BillerBay.
What does BillerBay do?
We’re a full-service medical billing and revenue cycle management company. We handle coding, claim submission, payment posting, denial management and A/R follow-up, plus credentialing, billing audits, MIPS reporting, practice management and digital marketing.
What kinds of practices do you work with?
Independent physicians, group practices, hospital-owned practices, outpatient surgery centers and community health centers across many specialties.
What is the free revenue audit?
A no-obligation review of a sample of your recent claims, denials and A/R. You’ll see where revenue is being lost and what it would take to recover it, whether or not you work with us.
Can you automate parts of our workflow?
Yes. When off-the-shelf tools fall short, we build custom software tailored to your systems, like automated eligibility and claim status checks, data syncing between your EHR and practice management system, and scheduled reports.
How do you keep our data secure?
We sign a BAA with every client, comply with HIPAA and HITECH, and share credentials and reports through Transmit, our client portal, and documents through Exchange, our private document-sharing tool. Nothing sensitive travels by email.
See what your billing is leaving on the table.
Start with a free revenue audit. We’ll review your claims, denials and AR, and show you where the money is going, with no obligation.